End of Con Teardown Checklist

Checklist is listed in order of operation - follow this list from top to bottom, unless otherwise noted. All Crew Members: Load Checklist on your Phone & Choose a Task Set Task Set #1: Collect, Consolidate & Count. Gather All Like Items Together: Start by taking any wandering pins and putting them on the display (this just makes it easier to group them) Place Stock Bags in a place out of the way as you return stock to their bags. (i.e. Pull Dragon Rolls from display, place them in the same bag as the Dragon Rolls from under the table) After all stock is in bags, begin consolidating other display items. This may lead to the discovery of items. For reference, this includes: Placemats together Foliage together Bowls together All t-shirt display signs together (Suggest to store these in Poster Planter Box, (TAKE NOTE OF WHICH ONE MIGHT BE DAMAGED!) Group all posters together and place them in the giant accordion folder (Suggest to store these in Poster Planter Box, (TAKE NOTE OF WHICH ONE MIGHT BE DAMAGED!) All print materials together (cards boxed up, menus and flyers stacked together. Make sure they won't get damaged) All pegboard pegs together (return to their peg box) Stack all folding easels together Any unused ziploc bags collected together (keep these out for team use in case they're needed) All framed signs together All tablecloths and backdrops together All lanterns together After display items are grouped together enough that you are confident that you have found all stragglers, notify whoever took Task Set #3 that you are ready for them to pack display items while you begin inventory counting. Count Inventory and Send Inventory Report: Go to Discord and locate the Inventory List provided at the start of the con. Copy that list and put it in a notes app or somewhere you an add to it. Update inventory list by adding "> X" at the end of each line item, with X indicating the updated end of con count. For example: Dango Doggos 15 > 8 Send the updated inventory count in the event thread in Discord, along with any notes about anything that seems out of place to you. If you complete this task list before others are done with their tasks, ask your Crewmates if you can assist with their task list and what to start with. Task #2: Closing Register & End of Con Reporting Close the Register NOTE: After this step is completed, we can take no more sales. If stragglers come asking to make a purchase, provide them a to-go menu and ask if they want to get notified about our Weekly Specials so they can buy online. Use the +Email Sub Shortcut on the POS to have them sign up. Team Lead will be responsible for depositing cash after the con, so figure out when you will be able to visit a SAFE Credit Union branch location in person. Details will be recieved from Tina. Copy and complete the template below, text the following to 805-861-3875 TOTAL CASH IN REGISTER: $XX.XXTOTAL CASH REPORTED IN SHOPIFY: $XX.XX--------------DIFFERENCE: +/- $XX.XX--------------REASON: DEPOSIT WILL BE MADE: date, expected time (range ok) Close the Register Tracking Session Tap the Register Button Tap View Tracking Session Tap "End Tracking Session" and follow the prompts. Leave $60 in the register for change for the next show. (primary 1s, 5s and 10s where possible! and all coins. Note for later: Tina will get coin holders!) Separate the "removed" cash for easy despositing, but you can keep it in the cashbag until you deposit it. (Tina usually just places it in the last pocket, leaving remaining change organized.) The amount removed is now your responsibility until deposited. Keep it safe! Collect Register and all Related Register Equipment Together iPad Cashbag Card reader(s) (place in change bag) Charging cables for ipad & readers Team Lead will place all these items together and keep them in a safe place. Store them in a place not outwardly visible. You will take this back to your room for safekeeping after teardown, and deposit the cash later. Task Set #3: Packing If not already at the booth, go get packing boxes/supplies/dolly. Remove Foliage from Display Group together all leaves and foliage, bag or box them. Pull Fake tree/plants off table to give team more room to work. Disassemble Greeting Card Racks Hand anything on the racks to whoever is doing Task Set #1 Remove back panels by pulling or lightly tapping the sides up until the separate. The racks should separate easily. Stack all like Greeting Card Rack Pieces together, and line them up inside one of the Planter Boxes (TAKE NOTE OF WHICH ONE MIGHT BE DAMAGED!) Disassemble Canopy, if setup. Pull canopy away from the table so you can drop the legs. Wrap String Lanterns Around Cardboard to Prevent them from being tangled Ask which groups of items are ready to pack, and begin placing like items in totes/boxes. If not ready, assist with grouping. Place Tableclothes & Backdrops together in same tote All Stock should be in the same tote(s) All Decor Items in same tote (foliage, bowls, placemats) Load Vehicle Determine drop off plan with Tina - Optional to drop off items at storage location same evening or make another trip. Report on Discord when you leave! (Each person!)

End of Con Teardown Checklist

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